Volunteer Positions

Bunny Rabbit & Jack Rabbit Program:

In recognition of the tremendous amount of work needed to run the Strathcona Nordics Ski Club (SNSC) programs, each Bunny Rabbit & Jack Rabbit family is asked to volunteer time throughout the season. The Volunteer Sign Up Form can be accessed either by using this Volunteer form or by contacting us.

The Skill Development Program (SDP) relies heavily on people power – the effort, enthusiasm and commitment of the parent and guardian volunteers is what ultimately determines the success of the program.

Below is a list of some of the volunteer positions you can sign up for. The SDP Coordinator will also reach out to families throughout the season with volunteer requests for other events. Please do your part by being actively involved.

Thank you in advance for volunteering your time!

SDP Coordinator/
Program Chair

Time Frame: September to March
Time Commitment: 3-4 hrs/wk
Number of positions: 1

  • Be the main point of contact for coaches, parents, volunteers, and board of directors for matters related to the Skills Development Program (Bunny Rabbits & Jack Rabbits).

  • During fall season, contact previous year’s coaches to determine coach availability for the upcoming season.

  • Organize class lists based on registration information and evaluation information from previous season.

  • Sort registrants based on information provided from evaluation and registration databases (Note: the cap for each day will be dependent on the number of coaches available, with a maximum 1:8 ratio).

  • Provide the group lists to the coaches prior to the start of the season.

  • Order materials from CCBC based on numbers provided by the Materials Organizer.

  • Encourage volunteerism and timely email/phone communication with participant families.

  • Determine equipment purchases needed for the program.

  • Encourage coaches to take further training courses.

  • Encourage Bunny Rabbit & Jack Rabbit participation in club events: Rabbit Tourney, Coast Cup, Loppet, etc,.

  • Help to ensure consistent evaluation of skills among groups.

  • Promote races and social activities (picnic, night ski, races, etc).

  • Attend the AGM/Ski Swap, the pre-season meetings, and Board of Director meetings.

  • Cancel classes when the conditions are unsuitable or considered unsafe.

  • Ensure evaluation information from coaches is submitted by coaches for all skiers.

  • Recruit successor.


Weekly Session Organizers

Time Frame: January to March
Time Commitment: 1-2 hrs/wk
Number of positions: 2 (1 for Saturday & 1 for Sunday)

  • Be at the lodge by 9:40am on their designated day.

  • Set up signs outside the lodge for Bunny Rabbit & Jack Rabbit groups.

  • Bring bin of coaching aids (i.e. balls, ropes, hoops, etc.) from supplies storage room to the upper floor so coaches can access them.

  • Display group lists on the white board and easel at the lodge entrance for the first few weeks.

  • Have group lists available and assist families in finding their correct group/coach.

  • Gather feedback from coaches about group changes and provide feedback to the SDP Coordinator.

  • Gather feedback from families about SDP Program and provide feedback to the SDP Coordinator.

  • Provide coaches with CCBC swag and materials for their groups.

  • Take down signs at the end of the sessions and return them and coaching aids bin to the storage room.

  • Assist with sprint races.

  • Assist with year-end tourney.


Coaches &
Co-Coaches

Time Frame: January to March
Time Commitment: 3 hrs/wk
Number of positions: 12 - 18 for both Saturday & Sunday

  • Email parents, provide new season information, verify student info: name, spelling, phone number, check if there are any food allergies or medical conditions, etc. If they are new members, review first day routine, Mt. Washington Resort protocols, the meeting place for the class (by the appropriate sign for each Rabbit Level).

  • Remind parents about a variety of program information, which can be accessed on the club website or in posters (ski equipment and clothing guide, wax guide, parents’ role in SNSC Rabbit program).

  • Recommend group changes for skiers and communicate changes to Weekly Session Organizer & SDP Coordinator

  • Plan lessons and coach a group of up to eight skiers according to CCC Community Coaching manual.

  • Continue to develop and improve coaching skills through attendance at “Coaching Refresher” days lead by the Head Coach.

  • Coordinate with other groups and coaches to share games, races, social events, etc.

  • Items to consider carrying with you: name tags, extra clothes (mittens, socks, hats), grip wax, rewards (bribes) – stickers and food, disposable hand warmers, space blanket and bandages

  • Regular phone or email contact with parents – class cancellations, skiing location reminders if someone will be late, event reminders, etc.

  • Organize parent helpers for scheduled tasks: snacks, signs, equipment, etc.

  • Arrive 15 minutes before the start of class and begin class on time at 10am.

  • At the start of the class, let parents know where you will be skiing and remind them to meet their child at the group sign at noon.

  • Evaluate students’ progress (skill level, distance and speed) objectively and according to the evaluation criteria set out by CCC.

  • Sort out class stickers and provide booklets to skiers for review of skills completed.

  • Promote races & social activities (Coast Cup, year-end tourney, etc.).

  • Recommend older Jack Rabbits for Devos and Racing Teams.

  • Actively mentor new coaches into the program.

  • Be positive and have fun!


Materials and Supplies Organizer

Time Frame: January to March
Time Commitment: 1 hr/wk
Number of positions: 1

  • Count and inventory supply of booklets, posters, stickers for technical levels, and all awards.

  • Determine how many stickers will need to be ordered for the year and communicate details to SDP Coordinator.

  • Keep SDP area of the SNSC office tidy, ensuring borrowed equipment is returned by coaches.

  • Ensure booklets are assigned/provided for each coach in the coach’s folder, check through stored booklets for returning skiers and organize accordingly.

  • Distribute CCBC swag to Weekly Session Organizers.

  • Recruit successor.


Sprint Race Volunteers

Time Frame: Sprint Race Day in February
Time Commitment: 3 hrs
Number of positions: 16 (8 on Saturday & 8 on Sunday)

  • Work with SDP Coordinator and Weekly Session Organizers to conduct informal sprint races of 50-100 meters as defined by CCC.

  • Positions include 1) Race Starter, 2) Timer and 3) Recorder.

  • Provide SDP Coordinator with the detailed race times to determine the Sprint award sticker for each skier based on their best time.


Photographers

Time Frame: Various Events
Time Commitment: 6 hrs
Number of positions: 2 (1 on Saturday & 1 on Sunday)

  • Organize, take, print, and distribute class photos

  • Take photos during sessions for program use.

  • Must be available for the sprint races and year-end tourney.


Ski Playground Organizers

Time Frame: January to March
Time Commitment: 2-3 hrs at the start of the season & 15 mins/wk throughout season
Number of positions: 2 (1 on Saturday & 1 on Sunday)

  • Responsible for ski playground equipment setup and maintenance.

  • Work to develop plans for activities, obstacles, challenges in the ski playground.

  • Act as main liaison with Mt Washington Resort for Ski Playground and Trail Grooming

  • Communicate with the SDP Coordinator any issues that need to be brought to the attention of the Board.


Year-End Tourney Organizers

Time Frame: February to March
Time Commitment: 6 hrs
Number of positions: 2 (1 for Bunny Rabbits & 1 for Jack Rabbits)

  • Plan and coordinate the volunteer and equipment required for the year-end tourney stations and events.

  • Organizers will forward by email instructions to all station volunteers about the station they have been assigned to and act as the main communication link for information about the year-end tourney.

  • Ensure that all station volunteers understand how to run their station and will pick up the appropriate supplies from the SNSC office the morning of the tourney.

  • Spraying all the paint lines on the snow for the stations during the set up time.

  • Move from station to station checking that all is running smoothly during the tourney and assist if required.


Year-End Tourney Volunteers

Time Frame: Year End Tourney (mid March)
Time Commitment: 3 hrs
Number of positions: 30-40

  • Collect the equipment required for the activity station assigned

  • Set up and run the station.

  • Return all equipment at the end of the tourney.


Year-End Tourney Food Organizer

Time Frame: February to March
Time Commitment: 9 hrs
Number of positions: 1

  • Liaise with the SDP Coordinator and Weekly Session Organizers about acquiring food donations, organizing parent volunteers for set up, preparation and distribution of the food, and clean-up.

  • Set up food area and coordinate volunteers on the day of the event.

  • Liaise with the MWAR Nordic Lodge regarding use of space, equipment etc.


Year-End Tourney Food Volunteers

Time Frame: Year End Tourney (mid March)
Time Commitment: 2-6 hrs
Number of positions: 6

  • Assist the Food Organizer in collecting donations and cooking supplies, set up, preparation, serving and clean-up for the year-end potluck.